The ability to manage electronic data with efficiency and within budgetary guidelines is a paramount factor when considering the solutions aimed at retrieving, reviewing and processing electronic collections. Depending on the volume, file-types, media housing the data (CD, DVD, Hard-drive, etc.,) the task can sometimes appear quite time consuming. Add to the mix a very strict discovery deadline, and it quickly becomes apparent that selecting a qualified vendor with the expertise and experience in processing electronic data is vitally important.
The term EDD has become very popular within the legal community to encompass the methodology and processes used to convert electronic files into a uniform format that can be easily reviewed and produced in an industry standard format such as TIFF or PDF. Depending on the preferred methodology, we generally see EDD taking one of the following courses:
The legal team prefers to review the collection in hard-copy format, whereby, we perform an automated batch printing of the electronic collection providing “Document Info” slip-sheets denoting Source, Filename, Path & selective meta-data.
The legal team prefers to convert everything to TIFF, whereby, we provide full-text extraction and fielded meta-data and the necessary load files for conducting the review using an image-enabled database management system.
The legal team prefers to filter (cull) a collection using keywords or phrases to avoid unnecessary processing of unresponsive material. Once the filters are generated, we convert to TIFF along with providing full-text extraction and fielded meta-data.
The legal team prefers to review the full-text extraction and fielded data of the entire collection using an internal database management system to filter the collection down to the responsive issues. We issue a DOCID field that is flagged by the client and convert only those files marked for production.
Similar to the above, with the exception that the legal team prefers to review the native files in a hosted environment performing a document review remotely and selecting relevant data to produce.
There are many inherent challenges in dealing with electronic data. At CLSS, we start with assisting you in identifying the general make-up of the collection.
For email files such as .pst, .msg, eml, rtf, and .nsf files this is fairly straightforward. We generally apply an industry standard of 50-75 pages per/MB for .pst files and 100-125 pages per/MB for .nsf files. We then conduct a pre-summary process to attain an accurate count of the email messages and attachments along with the attachment file types.
With e-doc collections, the task is more challenging, especially when dealing with a complete hard-drive which contains many files unrelated to the discovery guidelines that often include system files such as .ini, dat, .sys, or other software application files. We estimate an e-doc collection based on a gigabyte (GB) basis. For each GB, we estimate 75k pages or more depending on the type of data it consist of. Similar to our pre-summary process for email, we run a detailed summary which indicates file type counts for all supported and unsupported file types in addition to file path if needed.
At this stage in the process, we work with client to determine the processing parameters and assist to clarify unknown file types that may render important data.
Accurately Budgeting Processing Fees Upfront
Due to unknown nature of approximating the actual page/image count of an electronic collection, CLSS offers clients a fixed pricing model on a gigabyte basis. This allows our clients to accurately predict and manage the cost associated with EDD processing.
Below is a list of our gigabyte pricing all inclusive model:
- De-duplication of electronic documents and mail stores using MD5 hash algorithm
- Key Word Searching
- Capture of document metadata and full-text extraction
- Maintenance of document boundary composition for email with attachments
- Customized processing features for processing Excel files making sure the legal team is not reviewing blank pages
- Exception logs for un-supported files, password protected or corrupt files
- Images & data formatted for end-user database management system
- Any export request can be met
100% Quality Control of the resulting Tiff images
Ability to convert 250+ file types
- Data Collection
- Password Cracking for all Microsoft Applications, Data Compression Files (ZIP or RAR), PST’s, and NSF mail files
- Conversion of .OST files to .PST
For more information on how Clear Litigation can meet your electronic
discovery needs, contact us at firstname.lastname@example.org
or call 202-628-4795.
For our St. Louis Mo area contact us at email@example.com or call 314-994-2123.
Quick Fact: A company
with 100 employees working 250 days per year will generate
625,000 emails monthly and almost 7,500,000 emails annually!